Being paperless is easier than ever

Paperless future where everyone works more efficiently.

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ARSHAFAH CORE Features

Dedicated Team

When you hire our document scanning service, you will get a dedicated team ready to serve you.

Easy implementation

Our services are designed to be implemented easily, quickly, and effectively.

Trusted service

At Arshfah, we value your trust in us as a service provider. As such, we usually sign NDAs (non-disclosure agreements) with our clients to ensure that their information stays secure with us.

Affordable

We believe that every organization should have access to quality document scanning and digitization services without high costs and that is why we do our best to provide an affordable service.

Multiple Options

At Arshfah, we provide multiple services to help you find the right fit for your needs.

On-time Delivery

At Arshfah, we understand how important it is to finish projects on time. That's why our team does everything in our power to provide the best possible service to our clients.

About us

Smart Systems for Advanced Technology LLC is an Omani company established in December 2013, with a professional perspective to contribute to the improvement of the IT industry. Since its establishment, smart systems committed to deliver high quality technical solutions and services through its highly qualified staff who are dedicated to providing the best solutions using the latest technologies. Our services include software development, applications design, Microsoft SharePoint solutions, scanning and document archiving services, and other IT related issues to deliver technical solutions and services that satisfy our customers.

ARSHFAH is a document scanning and digitizing service that helps you archive and digitize all your documents electronically, manage them professionally, and create classification, indexing and metadata that help organizations store their documents in databases and use them in a correspondence or archiving system.

Our vision is to lead the business environment into a paperless future. Due to the high environmental impact of paper production, processing, and distribution.

Help companies, institutions and government agencies reduce costs and eliminate efficiency losses due to the use of paper.

Our mission with ARSHFAH service is to help our valued customers streamline their core operations and increase productivity through an integrated, paperless model that provides quick access to data and documents while also ensuring long-term accessibility.

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Arshafah Warking Industries

Banking
Gov
Medical
Energy
Education
Constructions

Benefits of arshfah service for our customers

Here’s what we aim to offer you with our service.

Backup

Back up all your documents.

Office space

Reduce the need for filing cabinets to help save office space.

Environment

Help you conduct your business in an environment-friendly manner.

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Efficiency

Boost your team's efficiency by reducing the time required to search and submit documents.

Cost

Eliminate business costs associated with the use of paper, printers, fax machines, copiers, ink, and toner cartridges.

Speed

speeds up your work by reducing the time you spend getting paper and other forms that need to be turned in manually.

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ARSHAFAH Process

Step - 01
Document Preparation

Preparing and arranging the specified documents from each file to start the scanning process, by un staple, unwrinkled and straighten torn and folded pages.

Step - 02
Scanning and Online Quality Check

Batch-feed scanning of documents Depending on the capacity and functionality of the scanner, the batches scanned will be managed with regular numbering to facilitate quality checks.

Step - 03
Image Nomenclature

The images shall be primarily stored day wise at designated local hard disks with file naming based on Client’s requirement.

Step - 04
Image Delivery

These images shall be backed up from local hard disks and saved to a central storage unit provided by the customer in the form of dated folders which contain the image in the agreed format with the relevant indexing information tagged.

Step - 05
Returning the Batches

Documents once scanned must be returned in their folders with the same label. The files are then handed over to the client to put them in the appropriate storage places, and they are stamped or marked indicating that they are digitally archived.

Step - 06
Indexing

The scanned images will be indexed as per the agreed format and the indexed images will be stored along with the indexed information in the form of metadata to be placed in the databases.

Step - 07
Deliverables

Output shall be clear and high-quality images in HDD with database indexed as per customer requirements.

Step - 08
Project Sign Off

Once the deliverables are made, a Certificate of Completion will be signed by the client and any remaining financial dues will be released

Types of documents scanned by arshfah service

With an archiving service, there are no limits to the type of documents we can digitize for our clients. With our document scanning and digitizing service, you can expect to digitize the following types of documents:

  • Official letters and internal and external correspondence.

  • Sales and purchase invoices and receipts.

  • Legal documents and contracts.

  • All types of architectural and construction maps.

  • Staff files and student records.

  • Health care records.

  • Almost every possible type of document.

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About our Services

Because the archive service is more than just a technical solution, it also aims to enhance the vision of a paperless future. We are committed in the arshfah service to providing a high-quality and advanced service to our valued customers that makes their work environment much easier.

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ARSHFAHFAQS

01 What is the arshfah service?

Arshfah is a document scanning and digitizing service for various standard sizes and archiving them in a variety of formats. As well as the ability to index and put them in the form of metadata and store them in databases quickly and easily.

It can take a long time to find a hard copy of a particular document, you can better spend this time working on tasks that can help grow your business. For this it is useful to use an archiving service

Arshfah is a different kind of company because we provide a more comprehensive service than other companies. We provide both project management and development services. This means we can better understand your needs and deliver a more customized solution. We have a team of highly experienced and certified professionals who are committed to delivering quality service

muscat manucipalties.

When you hire us for ARSHFAH service, you can choose any of the following options:

  1. • ARSHFAH service within the client's site.
  2. • ARSHFAH service outside the client's site.
  3. • ARSHFAH service upon request.
  4. • ARSHFAH services in large quantities or in bulk
  1. • Standard size for large format documents (A0, A1, A2)
  2. • Standard document size (A8 to A3 size).
  3. • Any sizes corresponding or equivalent to the above standard specifications
  1. Bulk document scanning and digitizing services are used by companies, organizations and government agencies that need to digitize large numbers of documents quickly and efficiently. These services are often used by businesses that need to convert large volumes of paper documents into digital format, or by organizations that need to archive large numbers of documents.

The cost of bulk scanning will depend on the size and complexity of the project. However, it is generally much cheaper than scanning individual documents one at a time.

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